The Benefits Of Microfilm And Microfiche Scanning

Digitizing physical documents can ensure easier and more secure file access. It can also help your business keep up with the times and migrate to the digital age. However, your computers and networks in the office will NOT always work. How will you access your digital files when the internet or network is down? What if there is a power outage? You may want to consider microfilm scanning services to create a more robust and reliable COM archive. You can look into a microfiche scanning service, too.

Microfilm vs, microfiche: What’s the difference?

They might sound like obsolete technologies, but they can still be life-saving and help protect your business from costly losses when original or digital copies of documents become unavailable or inaccessible. The devices used to read the films are still being used to this day, particularly for archival purposes. Moreover, their mechanical simplicity gives the potential to last much longer than electronic technologies.

Microfilm is a reel of 35mm or 16mm film, and microfiche is a flat sheet consisting of several images. They are two types of microform that can be viewed with specially designed readers. Modern microform technology and microfilming equipment are enhanced forms of old technology. These days, microfilming is backed with cutting-edge scanning equipment and techniques to effectively preserve documents and ensure clarity, whether you are having them scanned in color or in bi-tonal or grayscale.

Depending on your document management requirements, you can consider either microfilm scanning services or a microfiche scanning service—or a combination of both. Either way, they will capture documents on film that is designed to last indefinitely as long as it is stored safely and properly, away from moisture and other elements that could cause irreparable damage.

Benefits of microfilm and microfiche scanning

Scanning your documents to microfilm or microfiche is more cost-effective especially when it comes to long-term storage. For one thing, it helps reduce costs associated with buying paper, printing, and storing physical documents. Microfiche is easier to store, and microfilm scanning services are usually inexpensive.

Whether you go for microfilm or a microfiche scanning service, you can be sure that the solution can provide an almost permanent record of at least 100 years. Rest assured, it will continue to meet the archival laws and standards by the government. In fact, it is still a preferred archival technique by agencies like the IRS. 

Microfilm and microfiche have better chemical and physical stability compared to electronic media and paper. They eliminate the need to worry about disc failure as well as obsolete technologies that could make historical data unavailable and inaccessible. Maintaining duplicates is simpler and inexpensive, even when done offsite. Many departments can even have access to the same reports. Collaborating and sharing can be easier with microfilm as COM images are simpler to digitize and distribute by email or fax.  Moreover, microfilm scanning services could eliminate backward and forward computer hardware compatibility issues.

A microfiche scanning service can provide everything you need to get started. You can choose from different output options, such as cloud, USB, DVD or CD, file, email, or print, and film capture may be done offsite or onsite.

Where to get a microfiche scanning service

Tronitech is your one-stop-shop for microfiche and microfilm scanning services. With our help, you can efficiently archive your company’s critical documents and other information for inexpensive and long-term storage. We recommend making that service an essential aspect of your document management system, so when networks and computers are down, you can still access information offline through microfiche.

Get in touch with us to learn more about how our solutions can benefit your company. Give us the data and will take care of the microfilm or microfiche. We use a secure FTP file transfer site to ensure the security of your documents, or we could use other data transfer methods that are specific to your company’s unique requirements.

Should you require a full document scanning service, Tronitech can also help. We also have the technology and capability to digitize your documents to enhance business efficiency, increase security, and speed up the access and retrieval of essential documents. Don’t hesitate to contact us so we can discuss your needs.